Healthcare AP inbox automation
Auxtri reads the vendor email, finds the invoice, checks it against your ERP, and writes the reply. Your healthcare AP team approves and moves on.
Built by healthcare AP practitioners. SOC 2 in progress.
The invoice portal problem
Portals promised relief. They failed because vendor communication never moved out of the inbox; here's why.
Big suppliers have the leverage to ignore your portal requirements. They'll keep emailing anyway.
Small suppliers juggle dozens of different customer portals. They don't have time to learn another system.
Despite the portal, your AP team spends hours every day responding to the same questions over and over.
What it does
One mailbox connection, one classifier, one OCR pipeline, one review queue. The same intake layer powers vendor inquiry drafts, statement reconciliation, vendor-submitted invoices, and vendor master change requests.
Connects to your AP mailbox. No need for vendors to log into yet another portal they'll ignore.
Figures out what vendors are asking. Pulls invoice numbers, PO (Purchase Order) references, and dates from their emails.
Checks if emails are actually from your vendors. Flags suspicious attempts before you respond.
Queries your Infor CloudSuite FSM, Workday Financial Management, Oracle Fusion, or PeopleSoft system to find the actual status, payment date, and details.
When vendors attach invoices or statements, we extract the data and prepare inquiry drafts, reconciliation summaries, or invoices ready for review.
A draft reply, a reconciled statement summary, a review-ready vendor-submitted invoice, or a signed-off vendor master change lands in the queue. Your team reviews, edits if needed, and sends or approves.
One platform
Four healthcare AP workflows on a single email-and-document intake layer. One platform, one license, one review queue. Vendor Inquiry Automation reads and responds to your AP mailbox. Statement Reconciliation matches vendor statements against your ERP. AP Invoice Intake catches vendor-submitted invoice PDFs from email. Vendor Master Manager turns mailbox change requests into approved, audit-logged ERP writes.
The inbox
Automatically respond to vendor questions about invoice and payment status. Our platform reads incoming emails, retrieves data from your Infor CloudSuite FSM, Workday Financial Management, Oracle Fusion, or PeopleSoft system, and drafts professional responses for your team to review.
The statement pile
Automatically process vendor statements by extracting each line item and validating it against your ERP records. Identify discrepancies in seconds, not hours.
The attachment
Vendors email PDF invoices the same way they email status questions. Auxtri OCR-extracts header and line fields, suggests vendor and company code, flags likely duplicates, and lands each invoice in the Invoice Queue for your team to review. PO matching and approvals stay in your ERP.
The approval layer
Turns mailbox change requests into approved ERP writes. Vendor onboarding, bank account updates, tax ID changes, payment term proposals, remittance requests, and compliance document collection are surfaced as verified packets your team can approve in one click, with the full audit trail attached.
How it works
Built specifically for hospitals and health systems running Infor CloudSuite, Workday Financial Management, Oracle Fusion, or Oracle PeopleSoft. Whether it's an invoice status question, a 50-line vendor statement, a vendor-submitted PDF invoice, or a bank change request, Auxtri handles the lookup, extraction, drafting, and packet assembly in seconds.
A vendor asks about invoice #12345, sends a statement with 30 line items to reconcile, emails a PDF invoice, or submits a new W-9 with updated banking information.
The classifier breaks down the request, extracting invoice numbers, PO references, amounts, and any attached documents (invoices, statements, W-9s, COIs, banking forms).
Every line item, every attached document, and every change request gets matched against your ERP. Current values, payment dates, discrepancies, and risk checks are surfaced, and vendor-submitted invoices get a suggested vendor, remit-to, and company code with likely duplicates flagged, all before your team opens the queue.
A polished outcome lands in your queue. For inquiries, a ready-to-send reply. For statements, a full line-by-line breakdown. For vendor-submitted invoices, a review-ready invoice with PO matching and approvals left to your ERP. For vendor master changes, a verified approval packet with the proposed ERP write attached.
Every reply, reconciliation, invoice, and ERP write goes through your approval. Edit, tweak, or send as-is. The lookup, drafting, and packet assembly are done; the final call is always yours.
Results
90%
Faster response time
30 seconds
Average inquiry resolution
4+ hours
Saved daily per rep
99.9%
Uptime SLA
Case study
A 300-bed regional hospital on Oracle Fusion deployed Auxtri in 4 weeks. Zero credit holds since go-live, and an 80% reduction in reconciliation time.
Read the case study| What your team does | Before Auxtri | With Auxtri |
|---|---|---|
| Answer a vendor inquiry | 5 to 10 minutes | 30 seconds |
| Reconcile a vendor statement | 1 to 2 hours | 15 minutes |
| Inquiries handled per rep, per day | 30 to 50 emails | 150 to 200 emails |
| Vendor response time | 24 to 72 hours | Same day |
Numbers from industry standard and our case study. Read more here.
Module-scoped ERP integration with native connectors. Read paths into Infor CloudSuite FSM, Workday Financial Management, and Oracle Fusion stay scoped to invoice and payment data. Writes only happen through the Vendor Master Manager workflows you choose to enable, with dual approval and audit logging on every change.
Bank changes, W-9s, and COIs handled in the background. Vendor Master Manager runs alongside inquiry and statement work, so the vendor master cleanup your team never had time for gets done while you clear the urgent fires.
FAQ
Quick answers to the questions we hear most during security reviews and vendor evaluations.
Typical implementation: 4 to 6 weeks. Requires read-only API access to your ERP (Infor CloudSuite, Workday, Oracle Fusion, or PeopleSoft) and shared mailbox credentials for your AP inbox.
Auxtri integrates natively with Infor CloudSuite FSM, Workday Financial Management, Oracle Fusion, and Oracle PeopleSoft. All connections are read-only and scoped to invoice and payment data.
Yes. Auxtri is HIPAA compliant with BAAs available for every customer. We process only AP financial data; no PHI (Protected Health Information) is ever stored or processed.
All data is hosted on Microsoft Azure in US data centers with AES-256 encryption at rest and TLS 1.2+ in transit. SOC 2 Type II audit is in progress.
Auxtri lives in the inbox so your team doesn't have to.
We'll show you how Auxtri handles real vendor inquiries, statements, and vendor master change requests (bank changes, onboarding W-9s, expired COIs) from your inbox. Bring sample emails and documents. We'll process them during the live demo.
Best practices for accounts payable teams at hospitals and health systems.